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Compliance Requirements Assessment: IBM DB2 Records Manager and Record-Enabled Solutions

Organizations have an obligation to comply with all laws, regulations and standards which are applicable to their business activities. This includes satisfying requirements related to the creation,retention and disposition of records that are created or received in the regular course of business.

Records, with their respected accuracy, detail and completeness, have historically been regarded as the “corporate memory” – documenting daily business actions and decisions. When records meet both operational and legal requirements, they are recognized as the most trustworthy evidence of an organization’s voluminous transactions and processes. As such, records enable companies and government agencies to review, analyze or document the specifics of their past actions and decisions. In recent years, due to the ever-increasing quantity of litigation and the need for regulatory compliance, records have assumed even greater value.

This paper provides an assessment, by Cohasset Associates, Inc., of several products currently available from IBM as measured against a common set of functional requirements which are derived from U.S. regulations, laws, best practices and records lifecycle management requirements. It is intended to assist those responsible for evaluating, selecting and implementing electronic record management technologies as part of an organization’s overall program to meet its compliance requirements.

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