White Papers

2. Realizing the Need and Putting the Key Components in Place to "Getting it Right" in Records Management

To meet the increasingly stringent and complex legal, regulatory, and operational requirements for managing records, there must be significant improvements in the process by which organizations manage all of their records.

This white paper was prepared for AIIM International.

3. Assured Records Management: Establish and Maintain a New Level of Perfomance

The beginning of the twenty-first century has been marred by an erosion of trust in corporate and government institutions. The waves of regulatory investigations and sanctions, the proliferation of electronic content, and concerns about the protection of privacy and intellectual property have raised awareness among business and political leaders of the urgent need to improve enterprise information management.

This White Paper introduces... Complete Abstract...

4. IBM FileNet Records Manager - Cost Effective Electronic Records Management: An Assessment

Given the ever-increasing growth of litigation, investigations and regulatory actions coupled with the explosive growth of electronic records, automation of an organization’s records management policies, processes and business practices is no longer an option; it is now a necessity.

Electronic Records Management Systems (RMSs) have been available for nearly ten years. However, they have not been adopted or implemented at the... Complete Abstract...

5. Compliance Requirements Assessment: IBM DB2 Records Manager and Record-Enabled Solutions

Organizations have an obligation to comply with all laws, regulations and standards which are applicable to their business activities. This includes satisfying requirements related to the creation,retention and disposition of records that are created or received in the regular course of business.

Records, with their respected accuracy, detail and completeness, have historically been regarded as the “corporate memory” – documenting... Complete Abstract...

6. The Eternal Charter: Improving Corporate Governance through Compliance and Assured Records Management

In the face of heightened stakeholder, legal, and regulatory pressures, many organizations are examining the performance of their records management programs, and the value of their investments in those programs. This White Paper provides a compelling new perspective on how effective records management programs, especially those which serve compliance functions within a company, can be leveraged to improve corporate governance and enhance the... Complete Abstract...

7. Information Governance: A Core Requirement for the Global Enterprise

A major disconnect exists between managing the information lifecycle to meet operating requirements and enforcing information policies. This problem is primarily due to organizations not recognizing:

• Policy enforcement is the keystone of successful records management and
• Enforcement of enterprise records management (ERM) policies is an integral part of ERM management.

To address this disconnect, Cohasset... Complete Abstract...

8. No Paper Weight – ROI Assessment

This white paper presents the results of a review by Cohasset Associates, Inc. of a Return on Investment (“ROI”) analysis titled, No Paper Weight. The analysis was originally researched by IBM Corporation in collaboration with one of its customers, a large regional bank.

This white paper includes an assessment of new cost/risk dynamics and their benefits that were part of the No Paper Weight ROI analysis to provide a more... Complete Abstract...

9. The Legality of Digital Image Copies of Paper Records

Establishing and managing a comprehensive electronic records management program, with its all-important retention and disposition policies, typically leads most organizations to consider converting many of their active paper records to electronic records – by scanning the paper into electronic files and creating “digital image copies.”

This white paper addresses key legal questions associated with the conversion process,... Complete Abstract...

10. 2009 Electronic Records Management Survey - Call for Sustainable Capabilities

The findings of the 2009 Cohasset Associates ARMA International Electronic Records Management Survey reflect both progress and significant problems:

• Considerable improvements have been achieved in some key programmatic components associated with the successful management of electronic records.
• For an alarming number of organizations, the efficient and systematic management of records is still not getting done.
... Complete Abstract...

11. Authenticity: The Gateway to Admissability

The pervasive use of electronic records is resulting in a spectrum of new legal rules (statutes, regulations, case law and litigation rules) regarding the retention and production of information – from what is retained, to how and how long it is retained, to its accessibility and even the way electronic records demonstrate their authenticity. To meet all these changes in the legal policies governing the management of records, organizations... Complete Abstract...

12. Managing Records Across the Enterprise

Electronic record content proliferates exponentially as commercial and public organizations conduct more and more of their day-to-day business using electronic documents and data.

The greatest legal and business risk associated with this vast volume of electronic content is with those records that are least well controlled, namely the general purpose records, web content records and some project records – all records that are... Complete Abstract...

13. Meet the Content Tsunami Head On

The world is awash in information. Exponential growth in the creation and storage of e-mail and other unstructured electronic business content has engulfed workers and swamped information systems, resulting in data and productivity losses, security breaches, and bloated infrastructures. Organizations are struggling to manage their business records amid increasingly complex legal and regulatory compliance pressures.

This white paper is an... Complete Abstract...